How Do You Manage Your Time As Principal?

Many things in life change and evolve, but the total time in a day continues to be 24 hours. Part of being the best parent, teacher, administrator we can be is maximizing that time while eating and getting enough rest to live a healthy and rewarding lifestyle.  How we use our time as school leaders has a direct impact on what we are able to achieve as students, staff and an organization as a whole. Balance is not easy and some days and weeks it looks different from others. When you’re a principal, one incident that occurs just after the morning announcements can consume a good part of the day when you had so many things on the day’s docket.

As leaders, we know this is going to happen. We know one of the beauties of “the job” is that it is unpredictable, and you never know what is going to happen when you walk into the school each morning. The awesome responsibility we have is to proactively plan for circumstances around professional development, school safety, arrival/dismissal, special education services, staff culture and morale, student/staff/parent relatiobships, custodial, secretarial and the overall day to day management of a busy school building. Now matter what level of school you work at, the day goes by fast and skipping lunches and bathroom breaks becomes the norm when you’re “in the weeds” from time to time.

Don’t choose to go at it alone

At school, much like at home, I’ve found it beneficial to including the support around me in my plans, goals and deadlines. This takes an extra helping of transparency in the day to day work, but in the end when you communicate regularly to your “work family,” you have your secretary, custodian, teacher leaders and others necessary seeing through a similar perspective. At home, my wife and I have a shared Google Calendar on our phones, and home events are booked just like those at work.

This month’s #SAVMP is to take a closer look at your own proactive time management as a school leader and as a person. One resource that I’ve used over the years to help me prioritize the most important parts of my day (where I want to invest my time the most) is The Big Rocks Principal Management. I read this Kim Marshall piece in Principal Magazine back in March of 2008, and it stuck with me. I actually brought a vase and rocks in to live on my desk as as a constant visual reminder of where my mind needs to be focused.

CLICK IMAGE TO VIEW PDF including 10 Big Rocks for Principals

Tools, like a good workout program can put you in a position to be successful, but you have to do the work. There are quite a few tools available that might support efforts to focus your time on what is important. Obviously “there’s an app for that” here in 2015, but again maximizing your time is about mindset and discipline. We can’t expect any tools or app to do the heavy lifting for us. Check out a few “pomodoro apps” (can be downloaded in the

Video on the Pomodoro Technique via Ignite Phoenix by Greg Head

Two recommended tools to get you thinking…

Focus app – Pomodoro

1) I’ve been using the FOCUS pomodoro app since grad school, and use it more at home than at school to get writing, reading and special projects completed.

2) Take control of your Google email with http://sortd.com. On Twitter follow @GetSortd.

Image credit: computerrelatedsolutions.com

How do you manage your time? What have you found as helpful? What has been a roadblock for you? Any tools out there that you’d recommend to a colleague to keep The Big Rocks in focus each day?

Dr. @Joe_Mazza serves as the Leadership Innovation Manager at @PennGSE’s Mid-Career Doctoral Program in Educational Leadership @MCDPEL. You can follow the work of the MCDPEL Innovations Lab here.